Preparation and tabling of minutes of extraordinary general meetings (GM minutes)

Scope of application

Any commercial company (including SCI) wishing to modify its articles of association or rule on an event which does not fall within the daily life of the company.

Description

Any deliberation of the meeting of the partners is noted by a report which indicates:

the date and place of meeting,
the names and surnames of the partners present, deemed present for the calculation of the quorum and the majority the partners who participate in the meeting by videoconference or by means of telecommunication allowing their identification or represented
the documents and reports submitted to the meeting,
a summary of the proceedings,
the text of the resolutions put to the vote,
the result of the votes.

For SARLs, the minutes must also indicate:

the name, forenames and quality of the president;
indication of the number of shares held by each of the partners present;
mention of the possible occurrence of a technical incident relating to videoconferencing or electronic telecommunication when it disrupted the conduct of the meeting.

For SA / SCA / SAS (except contraindications in the statutes):

the convening mode;
the agenda;
the composition of the office;
the number of shares participating in the vote and the quorum reached.

This report indicates the possible occurrence of a technical incident relating to videoconferencing or electronic telecommunication when it disrupted the conduct of the meeting.

In case of written consultation, it is mentioned in the minutes, to which is appended the response of each partner.

The minutes are drawn up and signed by the managers and, where applicable, by the chairman of the meeting.