- Human resources
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from the 1st employee
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15 minutes
Theoretical penalty(s) of non-compliance subject to the judge's discretion and, where applicable, to certain conditions
- [to be determined] € FineFines of €750 per employee concerned - Absence of a single personnel register or failure to update it or failure to provide mandatory information
Unique staff register
Scope of application
The single personnel register must be kept from the first employee hired (or upon the arrival of a trainee).
Description
The employer must keep a personnel register for each establishment as soon as the first employee is hired (or as soon as a trainee arrives). He must enter the following information in chronological order of recruitment:
If the same person is hired on successive contracts (e.g. fixed-term or extra contracts), it is necessary, for each contract or shift, to indicate on a new line of the register the corresponding entry and exit dates.
Please note: the information entered in the single personnel register must be kept for five years from the time the employee or trainee leaves the establishment.
- Employee identification: surname, first names, date of birth, sex, nationality
- Career: jobs, qualifications, date of joining and leaving the company
- Type of contract: permanent contract, apprenticeship or professional training contract, work integration contract, fixed-term contract, part-time work, provision by a group of employers, provision by a temporary work agency (temping) for example
- For foreign workers: type and serial number of the work permit
- For trainees: surname and forenames, start and end dates of the traineeship, surname and forenames of the tutor, place of presence of the trainee, should be indicated in a specific section (so as not to confuse them with employees).
- For part-time employees: the words "part-time employee".
- For employees who require authorisation for hiring or dismissal: the date of the authorisation or request for authorisation
If the same person is hired on successive contracts (e.g. fixed-term or extra contracts), it is necessary, for each contract or shift, to indicate on a new line of the register the corresponding entry and exit dates.
Please note: the information entered in the single personnel register must be kept for five years from the time the employee or trainee leaves the establishment.
Authority
Service régional de contrôle de la Dreets
Responsible(s)
Employeur
